A QR code sign for your gate or reception desk

One place for messages, without colleagues' private numbers.

A supplier waits at the gate, a visitor stands at an empty desk or a driver looks for the loading bay. If they cannot find anyone, they start calling, often a colleague's personal number. A TagTalk QR code sign at the gate or reception gives them one fixed place to leave a message.

Print the Need Access design

The short definition

A QR code sign at the gate or reception gives visitors, suppliers and drivers one fixed place to leave a message when nobody is there, without colleagues' private numbers.

When nobody is at the desk

A reception desk is not always staffed: at lunchtime, early in the morning or in a small company where everyone has several jobs. A visitor who sees nobody keeps waiting or leaves. With a QR code they can let you know straight away that they have arrived.

At the gate or loading bay

Suppliers and drivers often wait at a closed gate or look for the right entrance. A QR code at the gate lets them report that they have arrived or ask where to go. You reply in the same conversation with the right directions.

No more private numbers on the door

A note with a colleague's mobile number on the door is quick to make, but that number keeps circulating. With TagTalk, messages arrive in a dashboard and the sender sees no phone number or email address.

Printing and placing the sign

Choose the Need Access design, made for gates and reception desks. Print at 100% scale and place it at eye level where people naturally look for a bell or directions. For outdoor gates, use waterproof vinyl or a weatherproof sleeve, and test the code afterwards.

How it works

The visitor scans the QR code and writes a message in the browser, without an app or account. The message lands in your TagTalk dashboard, and you choose whether you get a notification by push, email, WhatsApp or SMS where available.

Which design should I print?

The Need Access design is laid out for gates, entrances and reception desks.

Does the visitor see a phone number?

No. The message goes through TagTalk. The visitor sees no phone number or email address.

Can I reply to the visitor?

Yes. You reply in your dashboard in the same conversation, and the visitor sees your reply on the message page.

Does it work outdoors?

Yes, if you print on waterproof vinyl or protect the print with a weatherproof sleeve. Test the QR code after placing it.

Related guides